MINUTES OF THE

May 16, 2002

Planning & Zoning Commission

Members Present: John Atwood, Chairman, and members John White, Chris Brownawell, and Dan Swann.

Members Absent: None.

Staff Present: Tom Hamilton, Town Planner, Lynn Thomas, Assistant Town Planner, Mike Kenney, Current Planner, and Stacie Sauca, Planning Secretary.

Mr. Atwood called the meeting of the Planning & Zoning Commission to order at 1:00 p.m. The first item was the approval of the April 18^th minutes. Upon motion of Mr. Brownawell seconded by Mr. Swann the Commission voted 3-0 to approve the April minutes.

The first item on the agenda was 412 North Street requesting an amendment to the PRD (Planned Re-Development) site plan adding a third unit to the structure. At the Planning Commission meeting of February 15^, 2001 the Commission reviewed and approved a request from Mr. Walbridge to convert a single family dwelling into two (2) rental apartments. Since that time a building permit was reviewed and the building inspector inquired as to the use of the third floor of the structure. Mr. Walbridge responded to the Building Inspector with a site plan creating a third unit for the structure. Additional parking required for the third unit could be accommodated off street in the rear with access from the alley. The applicant would also like a curb break on North Street to provide access to off street parking in the front. Mr. Glass, Town Engineer, will not allow the curb cut at the proposed location. The Zoning Ordinance limits the density within the PR district to 20 units per acre. The third unit would exceed the allowable density therefore the applicant has applied for a Variance. The Commission felt as though the project was an asset to the neighborhood. Upon motion of Mr. Brownawell, seconded by Mr. White the Commission voted 4-0 to grant the request amending the PRD for 1 residential unit on the third floor, this will then be 3 floors of residential use and the Commission also forwarded a favorable recommendation to the Board of Zoning Appeals for density. The Commissions approval is conditioned on the granting of the Variance.

The next item was from staff concerning Temporary Use for Fireworks sales. The applicant, Paramount Promotions, Inc. would like to place a tent in the Giant parking lot for approximately 2 weeks for the sale of fireworks. The hours of operation would be 9:00 a.m. through 9:00 p.m. daily. They will be leasing this area from the Shoppes at Easton. The applicants stated that all fireworks would be State approved. Mr. Brownawell was concerned about the location of the tent and the impact of traffic at this busy intersection. The staff feels as though if we approve this we are setting a precedent for other temporary uses. Upon motion of Mr. White, seconded by Mr. Brownawell the Commission voted 3-1 (Mr. Swann opposed) to deny the request for the temporary sale of fireworks at the Shoppes at Easton.

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May 16, 2002

The next item on the agenda was Lot 13 & 14 Brooks Drive (Glebe Business Park) requesting sketch site plan review for an office complex. The applicant is proposing to build three (3) buildings housing 15 separate offices on two (2) existing lots totaling 2.18 acres. The site plan indicates two (2) entrance/exits to the site. The Town Engineer recommends that there only be one (1) entrance to the site. The Commission agreed that 2 entrances would be appropriate. This project is proposed on two lots with buildings and parking encroaching across the common property line. The applicant will need to file an administrative subdivision plat to eliminate the property line and utility easements across center of lot. Mr. Perry Otwell, agent, explained that all landscaping and storm water management requirement will be met. He also explained that the architecture of the buildings would be metal roofs, with a brick foundation. The siding will not be of metal architecture. Mr. Brownawell would like to see more architecture of the proposed buildings. The Commission was in agreement with Mr. Brownawell that more information is needed for the Commission to make a recommendation on the project. The Commission gave Mr. Otwell the following guidance. They would like to see more architectural renderings, which show color schemes and siding types. Also, the Commission would like to see some type of signage proposed for the site.

The next item on the agenda was the Foreman Property requesting subdivision review of 70 lot residential subdivision. This property is located on the north side of MD. Rt. 328 across from Matthewstown Run subdivision. The Comprehensive plan shows this property as appropriate for residential development, which is what is proposed. This project creates lots, which back up to a major collector road, which will be improved with a landscaping berm. The issue of maintenance of the landscaping berm and construction of fences has always been a concern. In addition to the 20' buffer there is an existing 25-foot utility easement which will be located adjacent to Mile Post Drive. The staff recommends that fencing be restricted to the edge of the buffer yard.

The next item on the agenda was the Easton Club PUD Amendment. Bill Conway, Applicant, explained that they are proposing a conference center and expansion of existing community and public recreation and restaurant facilities. The conference center will include 120 guest suites, a public restaurant, meeting, conference and banquet facilities, indoor recreation areas (pool and exercise equipment) and a freestanding pro shop. The conference center project involves new construction and improvement, replacement and/or relocation of the existing restaurant and golf pro shop and maintenance operations, all which will occur on land currently utilized by restaurant and golf course facilities. The golf course maintenance building will be relocated to a more central area of the golf course, and the building current site will be designed to accommodate valet and overflow parking. The conference center facilities will be used by conference-related visitors, as well as by the Easton Club community, local residents, businesses and guests. The applicants have met with numerous neighborhood associations including woodland Farms, Waverly, Waverly Island and the Easton Club residents. The staff would like to see a traffic study, which will have to be reviewed by the Town Engineer.

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There being no further business the meeting was adjourned at 5:40 p.m. by motion of Mr. White seconded by Mr. Brownawell.

Respectfully submitted,

Stacie M. Sauca

Planning Secretary