MINUTES OF THE

April 18, 2002

Planning & Zoning Commission

Members Present: John Atwood, Chairman, and members Chris Brownawell, and Dan Swann.

Members Absent: John White and Charles Goebel.

Staff Present: Tom Hamilton, Town Planner, Lynn Thomas, Assistant Town Planner, Mike Kenney, Current Planner and Stacie Sauca, Planning Secretary.

Mr. Atwood called the meeting of the Planning & Zoning Commission to order at 1:05 p.m. The first item was the approval of the March 21^st minutes. Upon motion of Mr. Brownawell, seconded by Mr. Swann the Commission voted 3-0 to approve the March minutes.

The first item on the agenda was Cooke's Hope, LLC. However, Cooke's Hope has elected to withdraw their application. Mr. Stagg, agent for the applicant explained that they are in the process of working out planning and design issues with the neighbors that are adjacent to the PUD area of the application. Mr. Stagg stated that they would like to have a month to revise the plans. He asked the Commission to table this application until the June Planning Commission meeting. The Commission was in favor of this.

The item on the agenda was Two Oaks at Matthewstown Run. The property is located directly east of existing Matthewstown Run subdivision. The applicant is requesting a mixed use PUD (Planned Unit Development) sketch subdivision of 480 residential lots. Mr. Hamilton explained a brief history of the site. The Commission reviewed this PUD at their December 2001 meeting and sent the applicant away with instructions to address a list of concerns. The applicant has re-submitted the site plans to address the Commissions and the staffs concerns. Mr. Mike Wood, Consultant for Passyn & Passyn explained that have absorbed a lot of information from their last meeting with the Commission and have worked very hard to reflect a better site plan. Mr. Wood went through the Neighborhood Proposal booklet with the Commission. The booklet covered the community building, parks, the various homes that they are proposing, and the commercial aspects of the site. There will be a better mix of dwelling types throughout the project. Mr. Wood stated that there would be no swimming pools or tennis courts. The main park will be located at he end of the grand boulevard and is designed in size and nature to imitate Idlewild Park. The park equipment will be provided by the developer and a trail system will be created on the northern portion of the site, this will then link into the sidewalk grid for biking and walking. There are other smaller parks, which are located throughout the site. The 45 acre protected forest could be used by environmental education groups to educate school children on field trips.

Planning & Zoning Meeting

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April 18, 2002

The staff felt that many of the issues had been addressed however there were three major concerns, which they felt must be addressed prior to the Commission approving the sketch plan. The first concern was with regards to the traffic and circulation. Due to the size of the PUD the staff feels it is imperative that a second entrance be established into the development. The proposed access to Black Dog Alley should be included as a major entrance exit to the development with a minimum right of way of 50 or 60 feet. The site plan as submitted shows this area as a possible access however inadequate right of way was available. A second concern of the Commission was the phasing of the proposed development, which has never been submitted for review. You displayed a phasing plan at the meeting however; the staff has not had an opportunity to review this plan.

Mr. Wood discussed the commercial area of the site. The commercial portion of the site will be located just off the round-a-bout, next to the Community building. They are proposing a small convenience store, a small restaurant, and some other retail businesses such as a beauty salon, real estate office, and an ice cream shop. Majority of the parking will be located in the rear. The Commission was concerned as to whether there was ever going to be a store and wanted some guarantee that there would be a store and the timing of construction. It was discussed that a store and restaurant would be constructed in the first phase of the project. The applicants have stated that a traffic study is being done and the Commission asked the applicant to get that study to the Planning Office as soon as possible. The Commission agreed to have the applicant come back to the Commission at their June meeting.

The next item was from staff concerning Amendments to the Forest Conservation Ordinance. Mr. Hamilton explained that the state Legislature had amended the Forest Conservation Laws last year, which required that the Town amend its Ordinance to comply with the changes by July 2002. The change involved a revision to the definition of lot and discussed the timing for expenditure of monies collected in lieu of reforestation or afforestation and the final change revised the projects, which were exempt from forest conservation review. Upon motion of Mr. Brownawell, seconded by Mr. Swann the Commission voted 3-0 to recommend that the Council approve the proposed amendment.

There being no further business the meeting was adjourned at 3:10 p.m. by motion of Mr. Brownawell, seconded by Mr. Swann.

Respectfully submitted,

Stacie M. Sauca

Planning Secretary