SPECIAL TOWN COUNCIL MEETING

August 5, 1998

The Town Council of the Town of Easton met today in a special meeting. The meeting was called to order by Mayor C. Eugene Butler at 5:30 P.M. with the following members present: Mr. Ford and Mrs. Clem. Also attending the meeting were the Town Engineer Mr. Grunden and the Chief of Police George Harvey. Various representatives of the Chamber of Commerce Board were also in attendance including Ms. Patti Willis, President, Mr. John Long, Executive Director, Mr. Larry Davis, Mr. Bill Stagg, Mr. Allen Whiteley, and Ms. Pat Piposzar.

Ms. Patti Willis opened the meeting and wanted to discuss the planning and zoning approach to various matters. She stated that it is not their intention to detail issues but that the Chamber wants to assist with awareness and in any other way. They offered to help put together a packet for various developers and contractors.

Mr. Larry Davis discussed a pre-committee concept.

The President of the Council, Mr. Willey, joined the meeting at 5:37 P.M.

Mr. Davis discussed frustration by certain people regarding the Planning and Zoning Commission and staff. They think there is a need to work together. Discussion occurred concerning part of the problem being time and the completeness of the applications.

The Town Engineer stated that if it were the Planning and Zoning Commission, then it would be one set of issues. If it is the staff, it is another set of issues.

Mr. Ford discussed the Planning and Zoning Commission parameters and various documents approved by the Council as to the scope of their activities.

Mr. Allen Whiteley discussed concerns with the Planning Commission exceeding their authority in certain matters.

Ms. Patti Willis stated that they are present as messengers of the users and consumer opinions, which are being brought to the Council for a solution. The Chamber wants the best that the community should have.

The Town Engineer stated that the Town is in the customer service business and that this can only benefit the Town. He discussed meetings and some changes which were previously implemented. He believes that the process can be improved. He discussed the issues with the applications received. He stated that a Town cannot change customer behavior but they can change staff behavior.

Discussion continued on how issues might be addressed including possible committees and/or additional meetings.

Discussion occurred on certain specifics such as various PUD requests and personal opinions being expressed versus what a PUD was intended for and instances in the past.

Ms. Patti Willis emphasized that she was present as a Chamber of Commerce representative and her appearance today had no relation to any current hospital projects.

There being no further business, the Council members and the Chamber members thanked each other and the meeting was closed at 6:25 P.M.

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Town Clerk